Catering Terms and Conditions

Service Inclusions

Home Bites LLC, doing business as Home Bites Catering (Home Bites or Caterer), will provide only the services and items expressly identified in the signed event agreement, accepted proposal and applicable appendices:

• Appendix A — Food and Beverage Selections, including the approved bar service plan.

• Appendix B — Equipment and Rentals.

• Appendix C — Service Responsibilities and Event Schedule.

• Appendix D — Investment and Payment Schedule.

Nonalcoholic beverages, ice, mixers, garnishes, glassware, disposables, food-holding equipment and service equipment are included only when specifically listed. A service description or general package title does not add unlisted items.

Services Not Included

Unless expressly included in the accepted proposal or an appendix, Home Bites does not provide photography, videography, floral services, additional décor, entertainment, lighting, sound or audiovisual services, event design, stationery, or printing.

No outside food or beverages may be brought to or served at the event without prior written disclosure to and approval from Home Bites. Approved outside food or beverages must comply with venue requirements and applicable health and liquor regulations.

Home Bites is not responsible for the quality, safety, handling, storage, service, or consumption of food or beverages supplied by the Client or another vendor.

Event Photography

If the Client hires a third-party photographer, Home Bites may request copies of photographs featuring Home Bites’ food, beverages, equipment, staff, or event presentation.

The Client is not required to provide photographs and is responsible for confirming that any photographs provided may legally be used by Home Bites for marketing purposes.

Home Bites will not publish identifiable images of the Client or guests without appropriate permission.

Payment Terms

A deposit equal to 35% of the accepted proposal total is required to reserve the event date, unless the signed Investment Schedule states a different payment requirement.

For a card deposit, the Client must complete the payment provider's authorization for the disclosed amount. The authorized deposit may be processed upon signing. Selecting card payment or signing this Agreement alone does not authorize unspecified future charges.

ACH or check deposits must be received within seven calendar days after signing. Unless a separate written date-hold agreement applies, the event date is not reserved until Home Bites receives both the signed Agreement and the required deposit. Home Bites may release the date if payment is not received when due.

The remaining balance, including approved adjustments, is due 15 calendar days before the event. Subsequent payments must use the selected payment method or a payment link supplied by Home Bites. A card balance may be charged automatically only under a separate, express payment authorization identifying the amount or agreed calculation and timing.

Home Bites will itemize additional authorized charges, credits and tax adjustments. Disputed amounts must be identified promptly in writing; undisputed amounts remain due. No additional amount will be charged to a stored card without applicable payment authorization.

A 3% credit-card surcharge applies only when disclosed and accepted before payment and permitted by applicable law and payment-network rules. It will not be applied to debit or prepaid cards. ACH and check payments do not incur this credit-card surcharge.

The Event Production & Administrative Fee, any service charge, discounts, travel, taxes and optional charges must be separately identified in Appendix D. A production or service fee is not represented as a voluntary gratuity. Before acceptance, Appendix D and the applicable menus and itemized receipts must disclose the percentage of each mandatory service charge paid or payable directly to the employees serving the event. That percentage must reflect Home Bites actual distribution policy; the fee title alone is not the disclosure.

If a required payment is overdue, Home Bites will provide written notice before suspending or canceling service when reasonably practicable. Any financial consequences remain subject to this Agreement and applicable law.

Client Cancellation

All cancellations must be submitted by email to events@eathomebites.com unless an event-specific client portal has been established. If a portal has been established, cancellation must be submitted through the portal.

Cancellation takes effect when the written cancellation is received through the applicable official communication channel. Home Bites will acknowledge receipt in writing; a delay in acknowledgment does not move a timely received cancellation into a later fee period.

If the Client cancels:

• More than 90 calendar days before the event, Home Bites will retain a $125 administrative fee from the deposit.

• Between 90 and 61 calendar days before the event, Home Bites will retain 25% of the deposit.

• Between 60 and 31 calendar days before the event, Home Bites will retain 50% of the deposit.

• Thirty calendar days or fewer before the event, the entire deposit will be forfeited.

All cancellation percentages are calculated from the deposit amount, not from the total contract price.

To the extent permitted by law, a payment-processing deduction of 3% of the refundable amount will apply only to payments for which nonrefundable processing charges were actually incurred, and will not exceed those actual charges. It will not be collected a second time if already included in another retained amount.

Documented nonrecoverable event expenses, custom products, rentals and permit charges may also be deducted to the extent permitted by law, without double recovery of costs already covered by a retained cancellation amount. Home Bites will provide an itemized refund calculation. This provision does not limit nonwaivable refund rights.

Guest Count

The final guaranteed guest count is due 30 calendar days before the event. After that deadline, the guaranteed guest count may increase, subject to Home Bites’ approval and additional charges, but it may not decrease.

Between contract signing and the final guest-count deadline, the Client may reduce the contracted guest count by no more than ten percent (10%) of the guest count stated in the original accepted proposal. Reductions exceeding 10% will not reduce the contracted price unless Home Bites agrees otherwise in writing.

Children under ten years of age are not included in the billable guaranteed guest count, provided that their number does not exceed 10% of the billable guaranteed guest count. No separate food quantity, staffing, equipment, or rentals will be calculated for children included within this allowance.

The Client must nevertheless disclose the actual number of children attending so that Home Bites can evaluate service and safety considerations.

Children under ten exceeding the 10% allowance will be charged at 50% of the applicable regular per-person food price. Any additional beverages, staffing, equipment, or rentals requested or required for children will be charged separately.

If actual attendance exceeds the final guaranteed guest count, the Client will be charged the applicable per-person food and beverage price for each additional guest, together with any additional staffing, equipment, rental, service, and tax charges reasonably required to accommodate the increased attendance.

Final Planning Deadline and Approved Additions

Contract changes and outstanding selections must be finalized no later than 37 calendar days before the event. The final guest-count deadline remains 30 days before the event; the maximum permitted reduction is 10% of the original accepted guest count. Home Bites will issue the remaining-balance invoice 30 calendar days before the event, after a seven-day planning review window. Payment remains due 15 calendar days before the event unless the accepted payment schedule expressly states otherwise. The final guest guarantee and any permitted guest-count reduction retain their separate 30-day deadline. After the cutoff, only additions expressly approved by Home Bites may be accepted, subject to availability. Any additional charge, including a cocktail upgrade, must be presented to and accepted by the Client before it is added to the agreed total. Approved late additions are invoiced separately and payable upon receipt. Reporting allergies or other safety concerns is always permitted. A request alone does not change the signed agreement. Any required signed amendment must be completed before the change takes effect.

Price Adjustments

The accepted food price is based on ingredient costs reasonably anticipated when the proposal is accepted.

If the documented wholesale cost of one or more material ingredients included in Appendix A increases by more than 10% after the proposal is accepted, Home Bites may propose an adjustment to the affected food pricing.

Home Bites will provide the Client with written notice and reasonable documentation supporting the adjustment as soon as reasonably practicable. Any adjustment made under this provision will be limited to a maximum of 5% of the Appendix A food subtotal.

The Client may choose to:

1. Accept the documented adjustment;

2. Approve reasonably comparable menu substitutions intended to preserve the original food price; or

3. Approve a different mutually acceptable menu or price adjustment in writing.

If documented ingredient-cost increases cannot reasonably be accommodated within the 5% maximum adjustment, Home Bites may require reasonable menu substitutions unless the Client voluntarily approves a larger price adjustment in writing.

This provision applies only to extraordinary ingredient-cost increases. It does not permit unilateral adjustments to bartending, staffing, equipment, rentals, administrative charges, or other nonfood services.

Client-requested additions, increased attendance, overtime, additional labor, additional equipment, extended travel, damage, and other charges authorized elsewhere in this Agreement are not subject to the 5% limitation.

Menu And Service Style

Home Bites will provide the food and menu selections described in Appendix A.

For buffet service, Home Bites will prepare quantities intended to accommodate the final guaranteed guest count, together with a reasonable allowance of up to 20% for second servings. This allowance does not guarantee unlimited portions of every individual menu item.

For family-style and plated service, food will be prepared according to the final guaranteed guest count and confirmed meal selections.

Home Bites may make reasonable ingredient substitutions when necessary because of product availability, quality, safety, or market conditions. Any material substitution will be communicated to the Client whenever reasonably possible.

Food Safety And Dietary Requirements

The Client must disclose all known allergies, dietary restrictions and requested separate preparations in writing by the 30-day final guest-count deadline. Home Bites must confirm the agreed accommodations and any additional charges in writing.

Home Bites prepares food in shared kitchens and may use shared equipment. Reasonable precautions and approved separate preparations reduce cross-contact risk but do not guarantee an allergen-free environment. Home Bites will notify the Client if a requested accommodation cannot be provided safely within the contracted service. Material substitutions affecting an approved dietary accommodation require written confirmation.

Leftovers

For food-safety reasons, Home Bites will not package food remaining after service unless the Client has completed the required food-release acknowledgment in advance.

If leftover packaging is requested and approved, a packaging fee of $150 plus applicable tax will apply.

Home Bites may refuse to release any food that it determines has been held, displayed, handled, or exposed under conditions that make removal unsafe.

Once food is released to the Client, Home Bites is not responsible for its transportation, storage, reheating, handling, or consumption.

Beverage And Bartending Services

Beverage selections, bartending labor, service periods, bar equipment, mixers, garnishes, glassware, ice and related services are included only as expressly stated in Appendix A, Appendix B and Appendix D. The Bartending Terms below apply whenever Home Bites provides alcohol service.

The Client is responsible for event-host and venue approvals and permits assigned to the Client or venue. Home Bites is responsible for the alcohol licenses, endorsements, staff permits and event notifications legally required for its own contracted activities. Neither party's responsibilities are transferred to the other by this Agreement.

Before alcohol service, both parties must provide the documentation applicable to their assigned responsibilities. A banquet permit does not authorize cash-bar alcohol sales. Wet-hire, cash-bar and other alcohol-sale arrangements may proceed only under the appropriate licensing and event authorizations.

Home Bites may refuse or discontinue alcohol service when required documentation is unavailable, a guest lacks acceptable identification, a guest appears intoxicated, conditions are unsafe, or continued service would violate law, permit conditions or venue requirements. Financial consequences depend on the cause and the applicable provisions below; a failure by Home Bites to maintain its required authorization is not treated as a Client violation.

Equipment

Home Bites will provide only the rentals, food-holding equipment, buffet equipment, serviceware, bar equipment, and other items identified in Appendix B.

Unless otherwise stated, equipment remains the property of Home Bites and may not be moved, altered, removed, or used for any unauthorized purpose.

Client Communication And Planning Time

The booking includes up to three hours of planning and administrative time. This may include telephone or video calls, emails, event-portal messages, menu adjustments, timeline planning, document revisions, and vendor coordination.

Additional planning time will be billed at $85 per hour plus applicable tax. Home Bites will notify the Client before knowingly performing planning work expected to exceed the included time.

Venue Walkthroughs

A venue walkthrough may be arranged upon request and is subject to availability.

Unless expressly included in the proposal, time spent traveling to, attending, and returning from a venue walkthrough will be billed as additional planning time at the then-current planning rate.

Any applicable mileage, parking, ferry, toll, or travel expense will also be charged as stated in the proposal or approved in advance.

Official Communication

Unless Home Bites establishes an event-specific client portal, all official event communications, requests, approvals, and notices must be submitted by email to events@eathomebites.com .

If Home Bites establishes an event-specific client portal and provides the Client with access instructions, the portal will become the primary method of communication and the official record for subsequent planning discussions, requests, and approvals.

Home Bites is not responsible for acting on requests communicated by text message, social media, telephone, personal email accounts, or another channel unless the request is subsequently submitted and acknowledged through the applicable official communication method.

Contract Revisions

Any request to change, add, or remove food, beverages, bartending services, staffing, equipment, timing, guest count, service style, or other event details must be submitted by email to events@eathomebites.com unless an event-specific client portal has been established.

If an event-specific client portal has been established, all change requests must be submitted through that portal.

A requested change is not effective until Home Bites has acknowledged it in writing and, when applicable, issued a revised proposal, event order, appendix, or invoice.

No oral statement or unacknowledged communication will modify this Agreement.

Client And Home Bites Licensing Responsibilities

Home Bites is responsible for maintaining the business licenses, food-service permits, food-worker credentials and alcohol-related authorizations legally required for Home Bites to perform the contracted services, including applicable license endorsements and event notifications. Staff serving alcohol must hold the permits required for their assigned duties.

The Client is responsible for obtaining and paying for venue, event, special-use, fire, noise, banquet and other host permits assigned to the Client or venue; confirming venue permission for the contracted services; supplying accurate venue rules; and providing copies of applicable approvals before service.

The Client must provide adequate trash, recycling and compost facilities unless waste removal is expressly included. Home Bites will reasonably cooperate with venue requirements disclosed before booking. Neither party is required or authorized to perform an unlawful activity.

Indemnification And Hold Harmless

To the extent permitted by law, the Client will indemnify and hold Home Bites harmless from third-party claims, losses and reasonable costs to the extent caused by the Client's or the Client's guests' or vendors' negligent or wrongful acts, material breach, undisclosed excess attendance, unauthorized alcohol, or improper handling of food or beverages after release.

This obligation does not require the Client to indemnify Home Bites for Home Bites' own negligence, willful misconduct or violation of law. Each party remains responsible for its own acts and omissions. Nothing in this Agreement waives rights or duties that cannot lawfully be waived.

Staffing And Service Delivery

Caterer retains sole discretion over the exact number of personnel required to successfully execute the event. The labor fee is a flat operational charge for the successful management, preparation, and service of the event, not an hourly rental of individual staff members.

Home Bites will assign, schedule, substitute and reassign qualified personnel as needed to provide the contracted menu, service style, bar service, setup, service period and cleanup responsibilities. Staffing decisions remain subject to applicable law, required qualifications, venue rules and responsible alcohol-service requirements.

Appendix D will state the flat operational labor fee or the package that includes it. Internal staffing estimates and payroll calculations do not establish a per-person or hourly staffing rental. A change in personnel count does not, by itself, create a per-worker refund or credit when the contracted services have been delivered. This provision does not excuse a failure to deliver the agreed services or limit remedies or rights that cannot lawfully be excluded.

Appendix C records the agreed service responsibilities, service period, event timetable and designated contacts. Any exception expressly guaranteeing a dedicated role or a specific staffing arrangement must be separately identified and accepted in writing. This staffing-discretion provision applies to future agreements incorporating it; it does not remove a staffing commitment already made in an existing signed agreement or accepted proposal without a mutually accepted amendment.

Service Extensions And Overtime

The contracted arrival, service, last-call and departure times must be stated in Appendix C. Unless Appendix D expressly states an accepted different rate, catering overtime is $15 per 15 minutes per affected catering staff member, and bartending overtime is $25 per 15 minutes per affected bartender. These extension rates are distinct from ordinary scheduled hourly rates. Any barback extension rate must be stated separately in Appendix D.

A Client-requested extension requires approval by the Client or designated representative and the Home Bites event captain, recorded in writing when reasonably practicable. The separately approved extension duration, pricing basis and total will be documented. If an extension is calculated per affected staff member, the actual personnel used for that extension will be identified when the extension is authorized; this does not establish a promised staffing count for the original service. Extensions depend on staff availability, venue approval and lawful alcohol-service hours.

Client or venue delays that extend necessary labor beyond the agreed departure may result in the stated overtime charges after notice when reasonably practicable. Home Bites will not charge the Client for extra time caused solely by its own service failure. No overtime is billed twice as scheduled labor or travel.

Site Access And Long-Haul Service

The Client is responsible for inspecting the venue before booking and for disclosing all conditions that may affect unloading, setup, food preparation, service, breakdown, or removal of equipment.

The Client must disclose the distance and access conditions between the parking or unloading area, staging or preparation area, service area, buffet area, bar area, and cleanup area. Relevant conditions include, but are not limited to, distances exceeding 100 feet, stairs, elevators, steep grades, narrow passageways, unpaved surfaces, restricted loading times, limited parking, or other material access obstacles.

If any service, buffet, bar, staging, or preparation area is more than 100 feet from the designated parking, unloading, or preparation area, an additional labor surcharge of $25 per hour for each affected staff member will apply for that staff member’s entire contracted service period, including scheduled setup, event service, and breakdown time.

The same surcharge may apply when other undisclosed site conditions materially increase the labor required to perform the contracted services.

Home Bites will make reasonable efforts to identify and calculate the surcharge before the event when the Client provides complete and accurate venue information. If relevant conditions were not disclosed and are discovered during a walkthrough, setup, or the event, Home Bites may add the applicable surcharge to the final or post-event invoice.

The Client’s failure to inspect the venue or disclose relevant access conditions does not waive the surcharge.

Travel Delays

Travel charges are based on the estimated travel conditions available during event planning.

If circumstances beyond Home Bites’ reasonable control—including traffic collisions, road closures, severe congestion, ferry delays, or weather—cause the combined outbound and return travel time to exceed the original estimate by more than 30 minutes, an additional charge of $25 for each additional 30-minute period, per affected staff member, will apply.

Home Bites will notify the Client as soon as reasonably practicable and will provide reasonable documentation upon request.

Food Truck Requirements

If the event includes the Home Bites Food Truck, the Client must provide a parking and operating location that is firm, level, legally accessible, and at least 31 feet long, 12 feet wide, and 15 feet high.

The location must provide safe access for arrival, setup, operation, and departure and must be approved by Home Bites before the event.

If information supplied by the Client or venue is inaccurate and the food truck cannot be safely or legally parked or operated, all contracted fees will remain due.

Home Bites may, when reasonably possible, provide an alternative service arrangement but is not obligated to do so.

Loss And Damage

The Client is responsible for the repair or replacement cost of Home Bites property that is lost, removed, stained, broken, or damaged by the Client, guests, venue personnel, or other vendors, excluding ordinary wear and damage caused by Home Bites personnel.

Any post-event damage charge will be supported by a description of the damage and the applicable repair or replacement cost.

Insurance

Home Bites maintains commercial general liability and automobile insurance. Before contracting for alcohol service, Home Bites will confirm that its insurance arrangements are appropriate for the agreed service. Any representation of liquor-liability coverage, limits, additional-insured status or covered activities must be supported by the actual policy and applicable endorsements.

Certificates may be provided on reasonable request. Special endorsements and venue-specific requirements must be disclosed in advance, and any related charge must be approved and stated in Appendix D.

Home Bites does not undertake alcohol-service supervision before or after its contracted service period unless expressly agreed. This scope limitation does not excuse Home Bites’ own acts or omissions. Coverage is governed by the insurance policy, its exclusions and endorsements. It does not automatically begin or end merely because a bartender arrives or leaves. This Agreement does not expand an insurer's coverage or eliminate either party's legal responsibility.

Unlawful Or Unsafe Activities

Home Bites may suspend or terminate service if unlawful activity, violence, threats, harassment, unsafe conditions, or material interference with its personnel or operations occurs.

If service is suspended or terminated for such reasons, Home Bites will not be required to issue a refund for services already performed, food prepared, committed labor, rentals, travel, or other incurred costs.

Force Majeure And Rescheduling

Home Bites will be excused from performance when an event cannot proceed because of circumstances beyond its reasonable control, including severe weather, natural disaster, fire, epidemic, governmental order, widespread labor disruption, utility failure, road closure, or another comparable event. Ordinary scheduling errors or an individual employee's absence do not automatically qualify as force majeure; see Staffing and Service Delivery.

Payments previously made will remain in the custody of Home Bites and will be applied as a credit toward one rescheduled event occurring within 12 months of the original event date.

Rescheduling is subject to Home Bites’ availability. Food, beverage, staffing, equipment, rental, travel, and other charges will be recalculated using the prices and costs in effect on the new event date. The Client is responsible for paying any resulting increase before the rescheduled event.

If the event is not rescheduled and held within 12 months, the stated forfeiture of payments applies only to the extent permitted by law. The parties may agree to an extension in writing. Home Bites will provide an accounting of payments, services performed and nonrecoverable commitments on request. This clause does not override nonwaivable rights or apply to nonperformance caused by Home Bites outside a qualifying force-majeure event.

Force-majeure rescheduling does not guarantee the availability of the original date, menu items, staff, equipment, or venue. Home Bites will make reasonable efforts to provide comparable services when the original selections are unavailable.

Attorney Fees And Costs

In any legal action arising from this Agreement, the prevailing party will be entitled to recover reasonable attorney fees and costs to the extent permitted by law.

Governing Law And Venue

This Agreement is governed by the laws of the State of Washington.

Any legal proceeding arising from this Agreement must be brought in a court of competent jurisdiction in King County, Washington.

Entire Agreement

The signed event agreement, accepted proposal, these dated Terms and Conditions, and applicable Appendices A through D constitute the entire agreement for the event. Earlier standard terms are replaced only when these revised terms are expressly incorporated into a newly signed agreement or a mutually accepted amendment. Existing signed agreements are not changed retroactively.

If documents conflict, the following order applies: a later written amendment expressly accepted by both parties; the signed event-specific agreement; these Terms and Conditions; the accepted proposal; and the applicable appendices. An event-specific provision controls over a general provision only when the exception is expressly identified and accepted by both parties.

The event portal is a record of communications and approved documents. A journal entry, AI summary, draft, internal note or unapproved request does not amend the Agreement. Home Bites must issue an identified revision, and any change to the Client's obligations must be expressly accepted by the Client.

A copy of the accepted terms and all applicable appendices must be retained with the signed agreement. Later changes to a website do not change that saved version.

Severability

If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions will remain in effect to the fullest extent permitted by law.

Acceptance

By signing the event agreement, the Client confirms review and acceptance of these Terms and Conditions, the identified accepted proposal and applicable appendices. The required deposit is 35% unless Appendix D expressly states otherwise; the balance is due 15 days before the event.

Payment must follow the selected method and the Payment Terms above. Signing the contract is not a substitute for a payment provider's required card or ACH authorization. The event date is reserved only when both the signed agreement and required deposit are received, except under a separate written date-hold arrangement.