Update-Additional items and more
Subject: Re: Updated Planning Documents
Hi Starr, Colby, and Tia,
Thank you for sending over the updated timeline and floor plan. Everything looks great, and I appreciate everyone keeping the planning process so organized!
I've noted all of the updates and have incorporated them into our planning:
Guest count updated from 65 to 70.
One of the beer selections has been changed from Miller Lite to Coors Light.
Chicken Parmesan has been replaced with Chicken Saltimbocca, which eliminates the need for a deep fryer.
We've updated our service timeline to reflect the venue's 9:00 PM guest departure requirement, with last call at 8:15 PM.
Requested Additions
Tablecloths: 9 tablecloths @ $29.00 each = $261.00
Non-Alcoholic Beverage Station: A self-serve station featuring lemonade, iced tea, and water, located on the opposite side of the hall from the bar for guests' convenience, at $6.50 per guest.
Hosted Bar Service
As outlined in your contract, the hosted portion of the bar is $500, which provides one hosted drink per guest. We'll provide 65 drink tickets, one for each guest. Each ticket is valid for one hosted beverage and is not transferable.
After the hosted drink has been redeemed, additional beverages will be available for purchase by guests at $9.00 per drink, regardless of whether they choose beer, wine, or a cocktail.
The contract also includes a $750 minimum beverage consumption. In the unlikely event that total beverage sales do not reach this minimum, you would only be responsible for the difference between the actual sales and the minimum. Based on our experience with weddings of this size, we do not anticipate this being an issue.
A gratuity jar will also be available at the bar for guests who wish to recognize the bartending team for their service.
Signature Cocktails
We still need your signature cocktail selections. When you have a chance, please review our cocktail menu and let us know which cocktails you'd like to feature for your guests.
Cocktail Menu:https://www.homebites.net/cocktails
Updated Pricing
To keep the pricing fair with the increase in guest count, I first added the requested services to the original contract and then recalculated the total based on the new guest count.
Original Contract (65 Guests)
$4,885.21
Additional Services
Tablecloths (9 × $29.00) ........................................ $261.00
Non-Alcoholic Beverage Station (65 × $6.50) .......... $422.50
Revised Total (65 Guests)
$4,885.21 + $261.00 + $422.50 = $5,568.71
To adjust for the increase from 65 to 70 guests, the total was recalculated on a per-person basis:
$5,568.71 ÷ 65 = $85.6725 per guest
$85.6725 × 70 guests = $5,997.08
Payment Summary
DescriptionAmountUpdated Contract Total$5,997.08Deposit Received($1,709.08)Remaining Balance$4,288.00
If everything above looks good, I'll prepare the updated contract and send the revised invoice reflecting these changes for your review and approval.
As always, if you have any questions or if there are any additional changes you'd like to make, please don't hesitate to reach out. We truly appreciate the opportunity to be part of your wedding day and are looking forward to celebrating with you all!
Mike Bisticas