Amber & Stephen Vachon Wedding

Final Event Summary & Execution Sheet

Event Information

Couple: Amber & Stephen Vachon

Date: Saturday, June 27, 2026

Venue: The Brick House Gardens

Address: 7243 Manastash Road, Ellensburg, WA 98926

Final Guest Count: 46 (including Bride & Groom)

Service Style: Family Style Service

Coordinator: Ninna Jacobsen – Toasting You

Home Bites Services

Catering

• Taste of Greece – Silver Package

• Cocktail Hour Appetizers

• Family Style Dinner Service

• Dessert Service

Bartending

• Dry Hire Bartending

• Beer, Wine & Cocktail Service

• 2 Bartenders

• Ice Included

• Self-Serve Hydration Station Included

Staffing

• Mike Bisticas – Event Lead / Catering Manager

• 4 Catering Staff

• 2 Bartenders

Final Timeline

1:00 PM

Home Bites arrival. Catering setup, bar setup, china setup, glassware setup, rental setup, buffet staging, hydration station setup, and service preparation begin.

4:15 PM

Mediterranean Grazing Board and appetizer display fully set and ready for guest arrival.

4:30 PM

Guest arrival begins. Bar service opens.

5:10 PM

Guests invited to find seats. Champagne flutes preset at guest tables.

5:15 PM

Champagne toast followed by Family Style Dinner Service.

6:15 PM

Speeches & Toasts.

6:30 PM

Guest mingling, lawn games, and continued bar service.

7:45 PM

Guests transition to Conservatory seating.

8:00 PM

Ceremony Begins.

8:45 PM

Grand Entrance.

8:50 PM

First Dance.

9:15 PM

Cake Cutting.

10:30 PM

Last Call.

10:45 PM

Bar Closes.

11:00 PM

Event Concludes. Breakdown Begins.

12:00 AM

Breakdown Complete. Vendor Departure.

Final Menu

Cocktail Hour Appetizers

Mediterranean Grazing Board & Spread Display

• Tzatziki

• Hummus

• Spicy Feta

Family Style Dinner Service

Entrées

• Kokinisto (Boneless Short Rib)

• Kotsi Arni (Slow Roasted Lamb)

• Brizola Solomou (Grilled Salmon)

• Aginares Ala Polita (Braised Artichoke Hearts – Vegan)

Sides

• Lemon Potatoes

• Gigandes Plaki

• Saganaki Cheese

Salads

• Salata Horiatiki

• Tabouli

Desserts

• Assorted Dessert Cups × 48

• Baklava Roll-Ups × 48

• Lemon Tartlets × 48

Wedding Cake

Provided by:

509 Bake House

Bar Program

Home Bites Responsibilities

Home Bites will provide:

• Two professional bartenders

• Complete bar setup and breakdown

• Bar tools and service equipment

• Ice

• Rhubarb Syrup

• Glassware

  • Rocks Glasses

  • Collins Glasses

  • Wine Glasses

  • Champagne Flutes

  • Water Goblets

  • Pilsner Glasses

    
    

• Plastic Cups for Hydration Station and transition before dancing

• Self-Serve Hydration Station

• Alcohol service management

• Champagne toast service (provided as a courtesy and not included in the original contract)

• Guest beverage service throughout the event

• Compliance with Washington State alcohol service regulations

• Cleanup of all bar service areas

  
  

Client Responsibilities

The client will provide:

Beer

• 24 Sierra Nevada Pale Ale

• 24 Modelo Especial

• 24 Michelob Ultra

Hard Seltzers & Cider

• 18 High Noon Hard Seltzers

  • Watermelon

  • Pineapple

  • Peach

• 8 One Tree Blueberry Hard Ciders

  
  

Wine

• 6 Bottles Glassblower Cabernet Sauvignon

• 6 Bottles Rose Rock Pinot Noir

• 6 Bottles La Crema Chardonnay

• 6 Bottles Greywacke Sauvignon Blanc

  
  

Champagne

• 12 Bottles Veuve Clicquot Brut Champagne

  • Reserved for Pre-Dinner Toast

    
    

Spirits

• Gin

• Vodka

• Tequila

• Whiskey

• Bourbon

Mixers

• Club Soda

• Tonic Water

• Ginger Beer

• Ginger Ale

• 7UP

• Pepsi

• Coke

• Diet Coke

Garnishes & Ingredients

• Limes

• Lemons

• Oranges

• Cucumbers

• Cherries

• Simple Syrup

• Bitters

Signature Cocktails

Rhubarb Gin Fizz

• Gin

• Rhubarb Syrup

• Fresh Lemon Juice

• Club Soda

• Lemon Garnish

Old Fashioned

• Bourbon

• Simple Syrup

• Bitters

• Orange Garnish

Bar Service Hours

Bar Opens: 4:30 PM

Bar Temporarily Closes: 5:05 PM (Bar service will pause approximately 10 minutes prior to the champagne toast to allow preparation and distribution.)

Champagne Toast: 5:15 PM

Bar Reopens: Immediately following the toast.

Last Call: 10:30 PM

Bar Closes: 10:45 PM

Home Bites will manage all alcohol service during the event. Any remaining alcohol at the conclusion of service will remain the property of the client.

Water Service

Self-Serve Hydration Station available throughout the event.

Includes:

• Ice Water (purified)

• Water Goblets

Guest tables will be preset with water goblets prior to dinner service. Additional water will be available from the self-serve hydration station throughout the event.

Equipment & Rentals

Linens

• 10 Premium White Round Tablecloths (120")

• 53 Navy Linen Napkins

• 2 Premium Floor-Length Rectangle Linens

China

Premium White China Package

• 10.25" Dinner Plates

• 6" Dessert Plates

• Full Silverware Set

Glassware

• Rocks Glasses 150

• Collins Glasses X 100

• Water Goblets X50

• Wine Glasses X 100

• Champagne Flutes  X 50

• pilsner X 25

Included Equipment

• Ice - 

• Self-Serve Hydration Station with plastic cups

• Service Equipment

• Family Style Platters

• Serving Utensils

Important Notes

Setup Accommodation

Home Bites adjusted its arrival schedule to 1:00 PM to support venue setup, décor installation, rental placement, and overall event coordination.

Leftover Food

Client has confirmed that no leftover food will be packaged or released following the event.

No packaging required.

No leftover food release form required.

Operational Notes

• Champagne preset at tables before dinner service.

• Family Style dinner service immediately follows guest seating.

• Ceremony takes place after dinner service.

• Music must transition indoors by 10:00 PM.

• Bar service concludes at 10:45 PM.

• Event concludes at 11:00 PM.

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Coordinator

Ninna Jacobsen – Toasting You📞 425-381-6301📧 ninna@toastingyou.net

Financial Summary

Total Paid To Date: $11,029.76

Remaining Balance Due: $361.95

Status: Awaiting Final Payment